Time Zone Meeting Planner

About this calculator

Finding a meeting time that works across time zones means comparing each location's working hours after converting them to a common reference — typically UTC. Given each participant's UTC offset and their shared working-hour window (say, 9:00–17:00 local time), the calculator shifts both ranges onto the same UTC timeline and finds the overlap, if any, between them.

Remote teams, distributed companies, and international project managers use this constantly to schedule calls without forcing one side into an inconvenient early morning or late evening slot. It's especially useful across large offset gaps — like teams split between the US West Coast and Europe or Asia — where the overlapping window can be narrow or nonexistent within standard business hours, making it clear when a compromise, an early or late call, is unavoidable.