Expense Reimbursement Calculator

About this calculator

Business travel typically involves several categories of out-of-pocket spending — driving your own car, meals, hotel stays, parking, and other incidentals — that an employer reimburses after the trip. Mileage is usually reimbursed at a standard per-mile (or per-kilometer) rate set by the company or, in the U.S., the IRS standard mileage rate, rather than actual fuel cost.

This calculator totals a reimbursement claim by combining mileage (miles driven × rate) with meals, lodging, and other logged expenses. It's used by employees filing expense reports and the finance or HR staff who process them, giving a quick check on what a trip should cost to reimburse before receipts and mileage logs are formally submitted.